CENTEGIX Visitor Management
Efficiently Authenticate, Manage, and Locate Visitors on Your Campus
Turn Unknown Visitors into Welcomed Guests.
CENTEGIX Visitor Management
Efficiently Authenticate, Manage, and Locate Visitors on Your Campus
Turn Unknown Visitors into Welcomed Guests.
Never Second-Guess Another Visitor
New and returning people visit your campus every day. Keeping your staff and students safe means you need to know who’s visiting, when they’re visiting, and where they’re permitted on campus.
Our Visitor Management system empowers you to quickly and efficiently check in students and authenticate visitors while giving you peace of mind that they are verified and permitted to be there. For even greater visitor accountability, our Enhanced Visitor Management system displays your visitor’s location on campus in real-time.
Never Second-Guess Another Visitor
New and returning people visit your campus every day. Keeping your staff and students safe means you need to know who’s visiting, when they’re visiting, and where they’re permitted on campus.
Our Visitor Management system empowers you to quickly and efficiently check in students and authenticate visitors while giving you peace of mind that they are verified and permitted to be there. For even greater visitor accountability, our Enhanced Visitor Management system displays your visitor’s location on campus in real-time.
Visitor Accountability with Efficient Check-in
Transform any campus location into an efficient visitor entry point with our versatile check-in options.
Self Check-in, Scan and Go
Visitors can bypass the line and save time by checking in with a QR code and their smartphone, removing friction from the process.
Guests receive a digital visitor pass, making it easier to navigate campus access points.
What I like most about the new system is the dashboard. I can see who has checked in for the entire district without having to switch sites.
Our front office staff loves the QR code feature for parent check-in. This capability made check-in for our awards ceremony much faster because multiple parents could be signing in at once.
Check-in Anywhere
With self-service kiosks, guests can check themselves in from the cafeteria,
the athletic field, or any designated entry point.
Wireless visitor pass printing lets you place a kiosk anywhere on campus.
Front Office Check-in
Front office staff can quickly check in visitors at the main desk for a guided, efficient experience.
Student Check-in Made Simple
Office staff can efficiently check students in and out throughout the school day, ensuring accurate attendance records and improved campus visibility.
Whether managing late arrivals or early dismissals, staff can quickly document student movement and print tardy passes as needed, keeping the process streamlined while minimizing classroom disruption.
Visitor Accountability with Efficient Check-in
Transform any campus location into an efficient visitor entry point with our versatile check-in options.
Self-check-in
Visitors can bypass the line and save time by checking in with a QR code and their smartphone, removing friction from the process. Guests receive a digital visitor pass, making it easier to navigate campus access points.
Check-in Anywhere
With self-service kiosks, guests can check themselves in from the cafeteria, the athletic field, or any designated entry point. Wireless visitor pass printing lets you place a kiosk anywhere on campus.
Front Office Check-in
Front office staff can quickly check in visitors at the main desk for a guided, efficient experience.
Student Check-in Made Simple
Office staff can efficiently check students in and out throughout the school day, ensuring accurate attendance records and improved campus visibility.
Whether managing late arrivals or early dismissals, staff can quickly document student movement and print tardy passes as needed, keeping the process streamlined while minimizing classroom disruption.
Robust Visitor Oversight. Efficient Front Office Operations.
Our visitor management system streamlines the check-in process from start to finish. Visitors can easily check themselves in using an intuitive self-service kiosk or conveniently on their own mobile phone. You just hand them a printable badge, or for a more secure experience, a scannable digital visitor pass.
- Reduce Front Office Workload The system automatically gathers visitor information and verifies identities at check-in, reducing manual data entry and improving accuracy.
- Real-time Alerts of Flagged Visitors: For enhanced campus safety, we conduct comprehensive background checks against state sex offender registries and your custom “No-Go” lists. Receive instant notifications if screening exceptions or security concerns arise, empowering your team to act promptly and appropriately.
- Campus-wide Mobile ID Check-in & Digital Visitor Pass: Provide a seamless experience through flexible check-in options across campus. Visitors can use a mobile kiosk to scan their ID and complete a brief questionnaire. They receive a printed visitor pass and a secure digital pass within moments—streamlining convenience, speed, and safety.
- Automate School Record Keeping: For schools, our system seamlessly integrates with leading Student Information Systems like PowerSchool, effortlessly enabling real-time syncing of student attendance and visitor records. Our write-back capability to PowerSchool saves time in maintaining student records. Additional SIS integration capabilities available via One Roster.
- Easily Manage Volunteers: Through our partnership with Sterling Volunteers, efficiently manage and screen volunteers, ensuring everyone contributing on campus meets your safety standards.
- Configurable Check-in Workflows: Design dynamic check-in sequences for different visitor types. Customize questionnaires and upload required review documents based on your needs.
- Flexible Admin Permissions: Create admin accounts with distinct permission levels to ensure secure, role-based system access.
It’s smoother operations with the robust visitor accountability you need. Staff can rest easy knowing the visitors on your campus are welcomed guests.
Empower Visitor Management Decision-Making with Real-Time and Historical Reporting
Intuitive dashboards give you real-time visibility and analysis of visitor and volunteer activities.
- Generate insights to optimize campus safety protocols, visitor policies and approved volunteer and visitor lists.
- Understand visitor trends, including visitor volume and most visited areas of your campus.
- Monitor and audit contractor and vendor time on the job.
Discreet Issue Detection and Notification
Receive and manage visitor alerts easily for efficient communication and quick action.
- Assign alert notifications to as many staff members as necessary
- Choose what types of visitor alerts are sent and to whom.
- See who responds to your alerts and what actions are taken.
Discreet Issue Detection and Notification
Receive and manage visitor alerts easily for efficient communication and quick action.
- Assign alert notifications to as many staff members as necessary
- Choose what types of visitor alerts are sent and to whom.
- See who responds to your alerts and what actions are taken.
The Power of Enhanced Visitor Management
Locating your visitors in real time unlocks greater accountability.
Leveraging a highly visible CENTEGIX visitor badge with built-in real-time locating, administrators can assign and locate volunteers, contractors, parents, and guests using a live facility map.
Immediate Location Visibility
Rather than hunting room to room or calling staff on intercoms, our visitor management system, combined with our innovative real-time location mapping technology, precisely identifies the location of every visitor, visible through live property and building maps.
Advanced Issue Detection and Notification
With real-time locating, our Enhanced Visitor Management
system provides deeper insights for stronger security oversight.
- Real-time security alerts: Get notified when an improper
visitor is on campus or stays beyond their permitted time.
Security teams can intervene proactively, reducing risks and
maintaining continuous safety.
- Historical visitor analytics: Access detailed, time-stamped
visitor records. Generate audit and compliance reports
and gain insights into visitor flow to optimize staffing,
layout, and operations.
Empowering Every Role to Elevate Safety on Campus
We know that creating a secure and welcoming environment involves everyone. As a leading provider trusted by thousands of campuses, our visitor management system is proven to give every member of your staff the tools they need to contribute to your culture of safety.
Unparalleled Front Office
Efficiency
Create a welcoming, organized front office experience with less administrative burden.
- Streamline check-ins
- Automate processes
- Manage visitors and volunteers
- Generate reports
Strategic oversight for leadership
Enhance visibility, reduce risk, and leverage data to lead strategically and protect your campus.
- View real-time dashboards
- Analyze visitor trends
- Make data-driven decisions
Real-time situational awareness for safety and security professionals
Proactive security, faster response times, and robust tools to maintain a secure environment.
- Monitor live activity
- Manage emergencies effectively
- Investigate thoroughly
Peace of Mind with Every Entry
With Visitor Management in place, your staff will never have to worry when they encounter unknown visitors on your property. They can go about their responsibilities knowing every visitor has been identified and authorized to be on your campus.
With 65% of our population being transient, we can’t know everyone. CENTEGIX Enhanced Visitor Management helps us quickly identify visitors and know where they are, even if we don’t know them personally, and that is a huge relief for our staff.
Before the visitor management system and visitor badges, there were no check-ins. We didn’t know if they actually came to campus, or if they did, when and where they went. Now, they have to come into the front office, check-in and we can see where they are and have been, which has offered unexpected upside.
Visitor Management Is Integral to CENTEGIX’s Layered Approach to Safety
Start Managing Your
Visitors Today
*Our Visitor Management solution is available in two options to best meet your needs:
- CENTEGIX Enhanced Visitor Management: Includes real-time locating functionality
- CENTEGIX Visitor Management: Included as part of our Safety Platform
Your Questions, Answered
What is visitor management?
Visitor management is the process of managing guests who enter a property. It verifies their identity and ensures their safety–and yours–during their stay.
What is a visitor management system, and how does it work?
A visitor management system combines software and hardware to facilitate efficient visitor management. It checks in guests, verifies their ID, issues visitor badges, and locates them during their stay.
Where can I order labels, printers, and other hardware for my system?
You can find information on compatible hardware, including labels, printers, and more, by visiting our support site here.
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